switch to drafting.ecfr.gov. (1) This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the family's share of the rent to owner in the rental voucher program. You can learn more about the process The audit objective is to determine whether 1) the public housing agencies' SEMAP processes are supported and appropriately represent program performance, 2) HUD's SEMAP verification procedures effectively assess agency-reported scores, and 3) the current SEMAP indicators are the best measurements of program performance. (vi) The PHA has filled fewer than 60 percent of its mandatory FSS slots and less than 30 percent of FSS families have escrow account balances. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHA's progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. hbbd```b`` W>dL`h.XDI#0 &yzHO r Qb BL@W Ej@g`` O (i) The percent of units leased or occupied by homeowners under the voucher homeownership option, or the percent of allocated budget authority expended during the calendar year that ends on or before the assessed PHA fiscal year was 98 percent or more. (iii) The PHA has filled 80 percent or more of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. The Electronic Code of Federal Regulations (eCFR) is a continuously updated online version of the CFR. 985.107 Required actions for PHA with troubled performance rating. (1) This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. Slide 8: Indicators Requiring QC Sample. (ii) Fewer than 98 percent of newly leased units passed HQS inspection before the beginning date of the assisted lease and HAP contract. 14 Key Indicators Indicator Description HQS Enforcement 98% Life-threatening deficiencies are corrected within 24 hours and other fail items are corrected within PHA-approved timeframe. (3) An PHA may include with its SEMAP certification any information bearing on the accuracy or completeness of the information used by the PHA in providing its certification. learn more about the process here. 63 FR 48555, Sept. 10, 1998, unless otherwise noted. The provisions of this paragraph (n) apply to the first SEMAP certification due after July 2, 2012. formatting. %PDF-1.6 % (c) An PHA's SEMAP certification is subject to HUD verification by an on-site confirmatory review at any time. PHAs can use the SEMAP performance analysis to assess their own program operations. HlTo0%blk; l{@}`(k!Ml'@JwdPv]^5wu=?L wLL$y NE "S Y,$MpP}1RUA_jj%te)AA()zHXBbMg0R@x_~DZ "%N\tQEFCl&I&Vq)),BJ\=((&4_ 1W?r}M C$*nQ{01!H. XyA90" ol L!"jE .L~xQ4{BD$\;5]-`vn)gh-[LFF >:dkOHH:1kvL`) u!y"$1yvPFi hc"!!$- n, (i) 2 percent or fewer of PHA tenant rent and family's share of the rent to owner calculations are incorrect. The 2-month allowance is provided only to accommodate a possible lag in the PHA's electronic reporting of the annual HQS inspection on Form HUD-50058, and to allow the processing of the data into MTCS. 985.3 Indicators, HUD verification methods and ratings. The percent of units leased is determined by taking unit months leased under a HAP contract and unit months occupied by homeowners under the voucher homeownership option, as shown in HUD systems for the calendar year that ends on or before the assessed PHA fiscal year, and dividing that number by the number of unit months available for leasing based on the number of baseline units available at the beginning of the calendar year. You are using an unsupported browser. HUD must provide the PHA a written report of its on-site review containing HUD findings of program management deficiencies, the apparent reasons for the deficiencies, and recommendations for improvement. A PHA that expends less than $300,000 in Federal awards and whose Section 8 programs are not audited by an independent auditor, is not be rated under SEMAP indicators 1-7. PowerPoint Templates. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. for improving failing SEMAP indicators, and will assist in preparing a Corrective Action Plan (CAP). Maps to be used by voucher families to locate non-poor neighborhoods and their services (schools, shopping, and religious institutions). (2) HUD verification method: MTCS report - Shows number of families currently enrolled in FSS. (24 CFR 982 subpart K). Litigation units and funding will be excluded from this indicator, and new increments will be excluded for 12 months from the effective date of the increment on the Consolidated ACC. The Code of Federal Regulations (CFR) is the official legal print publication containing the codification of the general and permanent rules published in the Federal Register by the departments and agencies of the Federal Government. 5 points. (2) An PHA that subcontracts administration of its program to one or more subcontractors shall require each subcontractor to submit the subcontractor's own SEMAP certification on the HUD-prescribed form to the PHA in support of the PHA's SEMAP certification to HUD. This indicator applies only to PHAs that have received approval to establish success rate payment standard amounts in accordance with 982.503(e). (2) HUD verification methods: PHA data submitted for the deconcentration bonus, the IA annual audit report covering the PHA fiscal year entered on the SEMAP certification, and on-site confirmatory review if performed. (iii) More than 10 percent of all PHA reexaminations are more than 2 months overdue. (2) HUD verification method: MTCS Report. SEMAP indicators. (v) The PHA has filled 60 to 79 percent of its mandatory FSS slots, but fewer than 30 percent of FSS families have escrow account balances. This web site is designed for the current versions of information or personal data. Topics: Notices & Rules Pertaining to SEMAP; HUD Forms 50058 and 52648; Understanding the SEMAP Indicators; Monitoring Performance If you have questions for the Agency that issued the current document please contact the agency directly. 985.3 Indicators, HUD verification methods and ratings. under the SEMAP lease-up indicator. Family data used for the PHA's analysis must be the same information as reported to MTCS for the PHA's tenant-based Section 8 families with children. (24 CFR 982.405(a)). (ii) The PHA's SEMAP certification does not support the statement in paragraph (g)(3)(i) of this section. (C) The PHA uses the appropriate utility allowances to determine gross rent for the unit leased. HUD assigns scores to 14 indicators of performance that are intended to show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost, as intended by Federal housing legislation. You are using an unsupported browser. The 14 indicators of performance show whether PHAs help eligible families to afford decent rental units at a reasonable subsidy cost as intended by Federal housing legislation. (f) Upgrading poor performance rating. ( c) On-site confirmatory review. What regulations cover this program? Learn more about the eCFR, its status, and the editorial process. b. Deconcentration Bonus Indicator. The eCFR is displayed with paragraphs split and indented to follow Proper selection of applicants from the housing choice voucher waiting list, Sound determination of reasonable rent for each unit leased, Establishment of payment standards within the required range of the HUD fair market rent, Timely annual reexaminations of family income, Correct calculation of the tenant share of the rent and the housing assistance payment, Maintenance of a current schedule of allowances for tenant utility costs, Ensure units comply with the housing quality standards before families enter into leases and PHAs enter into housing assistance contracts, Timely annual housing quality inspections, Performing of quality control inspections to ensure housing quality, Ensure that landlords and tenants promptly correct housing quality deficiencies, Ensure that all available housing choice vouchers are used, Expand housing choice outside areas of poverty or minority concentration. (B) Based on the PHA's quality control sample of tenant files, the PHA follows its written method to determine reasonable rent and has documented its determination that the rent to owner is reasonable in accordance with 982.507 of this chapter for at least 98 percent of units sampled at the time of initial leasing, if there is any increase in the rent to owner, and at the HAP contract anniversary if there is a 10 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. The PHA shall retain subcontractor certifications for 3 years. (b) Notification to PHA. HUD may conduct an on-site confirmatory review to verify the PHA certification and the HUD rating under any indicator. (A) The PHA has a reasonable written method to determine reasonable rent which considers location, size, type, quality and age of the units and the amenities, housing services, and maintenance and utilities provided by the owners; and. Section Eight Management Assessment Program (SEMAP) The Section Eight Management Assessment Program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the Housing Choice Voucher program in 14 key areas. (C) The PHA uses the appropriate utility allowances to determine gross rent for the unit leased. Purpose of SEMAP. Overview of SEMAP. HUD will annually assign each PHA a rating on each of the 14 indicators and an overall performance rating of high, standard, or troubled. If you have questions or comments regarding a published document please (24 CFR 982.517). PART 985 - SECTION 8 MANAGEMENT ASSESSMENT PROGRAM (SEMAP). Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. Slide 2: SEMAP Indicators Overview. SEMAP enables HUD to ensure program integrity and accountability by identifying PHA management capabilities and deficiencies and by improving risk assessment to effectively target monitoring and program assistance. (24 CFR 984.105 and 984.305). The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. 0 endstream endobj startxref The PHA's method must take into consideration the location, size, type, quality and age of the units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. 15 points. (d) Changing rating from . 20 points. HUMo0WhjNlE .A]Xi0H2H-\h|3N mpI36inH Sv\&SEIK yX|>@a&XZ0W+ s6kjzoG l~/.)YSP*QxWV6Nw# 5 points. (2) HUD verification method: The independent auditor (IA) annual audit report covering the PHA fiscal year entered on the SEMAP certification and on-site confirmatory review if performed. The Office of the Federal Register publishes documents on behalf of Federal agencies but does not have any authority over their programs. An PHA may appeal its overall performance rating to HUD by providing justification of the reasons for its appeal. This document is available in the following developer friendly formats: Information and documentation can be found in our As a The PHA supervisor's reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. SEMPA is working on setting dates for a future course. An appeal made to a HUD hub or program center or to the HUD Troubled Agency Recovery Center and denied may be further appealed to the Assistant Secretary. (l) Pre-contract housing quality standards (HQS) inspections. If you work for a Federal agency, use this drafting Upon receipt of the PHA's SEMAP certification, HUD will rate the PHA's performance under each SEMAP indicator in accordance with 985.3. or existing codification. The MTCS data used for verification cover only voucher program and regular certificate program tenancies, and do not include rent calculation discrepancies for manufactured home owner rentals of manufactured home spaces under the certificate program or for proration of assistance under the noncitizen rule. (24 CFR 982.405(a)). Nomenclature changes to part 985 appear at 64 FR 67983, Dec. 3, 1999. A separate drafting site PHAs with SEMAP scores of at least 90 percent shall be rated high performers under SEMAP. The section eight management assessment program (SEMAP) measures the performance of the public housing agencies (PHAs) that administer the housing choice voucher program in 14 key areas. 0 points. (24 CFR 982.305). (1) This indicator shows whether the PHA inspects each unit under contract at least annually. 15 points. Their programs number of families currently enrolled in FSS under contract at least every 12 months you have questions comments... 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